IFRC Switzerland Jobs 2022-23 Vacancies at IFRC Careers Portal 

IFRC Jobs in Switzerland itemizing 2022-23 Job Description

IFRC is an aspect of the worldwide purple Cross and purple Crescent movement (movement), collectively with its member nationwide Societies and the worldwide Committee of the purple Cross (ICRC). The work of the IFRC is guided by the following fundamental ideas: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary widespread, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three important Divisions: (i) nationwide Society progress and Operations Coordination; (ii) worldwide Relations, Humanitarian Diplomacy and Digitalization; and (iii) administration coverage, approach and agency providers.

IFRC has 5 regional workplaces in Africa, Asia Pacific, center East and North Africa, Europe, and the Americas. IFRC additionally has nation cluster delegation and nation delegations all by means of the world. collectively, the Geneva Headquarters and the sphere construction (regional, cluster and nation) comprise the IFRC Secretariat.

with reference to the office of the inside Audit and Investigations (OIAI)

IFRC’s Audit crew sits contained in the office of inside Audit and Investigations (OIAI). underneath the steerage of the IFRC’s Audit and menace fee (ARC), the Audit crew gives impartial assurance, advice, and perception to IFRC’s management and operations, supporting IFRC obtain its humanitarian goals. OIAI’s Audit crew delivers an annual menace-based mostly audit plan and oversees and coordinates IFRC’s exterior audit plan. OIAI contains 22 workers members, collectively with the Director of OIAI, with 10 crew members based mostly in Geneva and 12 based mostly in IFRC’s regional workplaces and nation delegations. to make sure that transparency and independence, OIAI has a twin reporting line to the Secretary widespread and the ARC.

Job aim
This position is designed to current sensible administrative assist to OIAI. The Audit Assistant, with the assist of OIAI’s exterior audit lead will i) assist OIAI’s exterior audit lead inside the coordination and administration of IFRC’s exterior audit actions, ii) current secretarial assist to IFRC’s Audit and menace fee, and iii) current restricted widespread administrative assist to OIAI and the Director of OIAI.

OIAI’s exterior audit lead has an annual plan of exterior audits. The Audit Assistant will assist coordinate exterior audit work all yr prolonged.

IFRC’s ARC is one in all IFRC’s Governing our bodies and has six members. The Audit Assistant will current Secretariat assist to the ARC, coordinating conferences and organising logistics and journey for members. There are typically three in particular person ARC conferences per yr (lasting 2-three days) and a few quick, digital intervals as needed.

Job Duties and tasks
exterior audit coordination assist:

With the steerage and assist of OIAI’s exterior audit lead:

assist to compile the supporting documentation requested by exterior auditors and adjust to-as a lot as make sure that deadlines are met. this might contain:
establishing the submitting construction for the digital submitting of paperwork.
Collating and issuing supporting paperwork using IFRC’s monetary packages.
Requesting supporting paperwork from IFRC colleagues.
Contributing to a easy communication move between IFRC teams and the auditors.
Addressing questions from exterior auditors.
Occasional scanning of laborious copy paperwork.
ship out requests for quotations to potential exterior auditors and put together CBA (‘comparative bid evaluation) paperwork.
Proofread paperwork similar to phrases of Reference and draft audit stories.
assist exterior auditors with practicalities forward of and by means of their work (IT entry, constructing entry, and so on.).
Co-ordinate the interpretation of IFRC’s monetary statements into Arabic, French and Spanish, as quickly as per yr.
Secretariat assist to IFRC’s Audit and menace fee:

The Audit Assistant will current Secretariat assist to the ARC, collectively with:

Organising journey preparations (lodging, flights, visas, insurance coverage).
Coordinating the reimbursement of journey funds.
Arranging all sensible features of the quarterly ARC conferences, collectively with:
Liaising with ARC attendees to substantiate availability and scheduling.
Drafting the ARC agenda based mostly on suggestions from the ARC Chair and Director of OIAI.
meeting room bookings.
Liaising with IT to make sure that acceptable IT set-up.
Issuing outlook invites and MS teams hyperlinks
Arranging catering and entry badges.
assist making ready the supporting paperwork for the ARC.
making sure all the things runs easily on the day.
Taking minutes all by means of the ARC conferences.
Coordinating occasional conferences for ARC members as required.
Administrative assist to OIAI:

protect distribution lists for OIAI (e mail, WhatsApp, and so on) and OIAI’s organisation chart.
Schedule OIAI crew conferences.
Coordinate of OIAI’s CIIA group membership.
Coordinate the onboarding of latest crew members with the assist of the related line supervisor, collectively with liaising with IT for IT set-up.
Coordinate customer preparations, collectively with entry badges, room bookings, and meeting invites.
assist crew members with journey preparations (eTravel requests, flight bookings, visas, and so on).
current advert hoc assist with occasions, similar to a end result of the yearly IFRC fraud prevention convention.
current submitting and archiving assist to OIAI.
course of invoices and add supporting paperwork.
current advert hoc administrative and logistics assist as required.
education
Required

Secondary diploma education
most effectively-appreciated

A college diploma
expertise
Required

latest expert expertise in an administrative or secretarial place
most effectively-appreciated

expertise inside the humanitarian, progress, or not for revenue sector
expertise working internationally
knowledge, abilities and Languages
Required

ready to decide and protect efficient working relationships
Communicates clearly and effectively, each orally and in writing
right, with a extreme diploma of consideration to element
effectively organised and ready to plan, prioritise and meet deadlines
capability to multitask and handle a quantity of priorities and deadlines
IT literate with abilities inside the regular office packages (MS office, teams and so on)
capability to protect up and respect confidentiality
Fluent spoken and written English
most effectively-appreciated

Some knowledge of audit and investigations work can be useful however will not be required
Good command of one other IFRC official language (French, Spanish or Arabic)Values: Respect for range; Integrity; Professionalism; Accountability.