| Programme administration – Senior Assistant |
useful duties
underneath the direct supervision of the Programme administration Senior Officer (nationwide Coordinator) and the UNDP Resident consultant, and with shut coordination with the SGP nation Programme workforce, the nationwide Steering Committee members, UNDP nation office workforce and GMS workforce, the incumbent is in all probability accountable for the following features:
assist to Programme implementation
Contribute to day-to-day assist to programme/mission implementation and guaranteeing conformity to anticipated outcomes, outputs, goals and work-plans;
assist the nationwide Coordinator (NC) in prescreening mission ideas and mission proposals, and consider the monetary a factor of the mission proposals;
assist the NC in progress and revision of grant software varieties and completely different administration devices, requirements of the programme and completely different SGP paperwork;
Advise potential grantees on mission preparation processes and pointers, and report again to NC and NSC on mission progress actions, as required;
current day-to-day assist and steerage to new and ongoing tasks and its grantees, as required;
assist the NC in mission implementation, monitoring and evaluation, collectively with participation in fiel visits;
assist on group and preparation of minutes of NSC conferences and completely different SGP occasions;
protect contacts and expert working relationship with NGOs, governmental institutions donors, completely different SGP stakeholders;
assist NC in reporting frequently to the Central Programme administration workforce (CPMT), UNOPS an
United Nations progress Programme nation office (UNDP CO), and assist NC in timel preparation of annual monitoring survey, and completely different CPMT / UNOPS surveys and studies as required;
Draft memos and completely different operational paperwork on behalf of NC, and reply to queries on SGP programme matter;
frequently replace and protect SGP mission database as effectively as to stakeholders’ database;
monetary administration
current steerage, overview, and administration the accuracy of supporting documentation of tasks’ interim and ultimate monetary studies, akin to invoices, and advise the NC as required
course of cost requests from grantees and distributors by way of buying vital clearances and authorizations and guaranteeing funds are effected promptly, and in accordance with SGP regular working Procedures ;
protect shut working contact with respective UNOPS Regional focus and search her/his assist, suggestion and steerage on how larger to function OneUNOPS in accordance with SGP SOPs, if needed.
In collaboration with the NC, protect monetary integrity of the programme, implement and monitor accounting system and databases of SGP nation operational funds;
put together and protect the grant disbursement desk and calendar; as effectively as to hint the nation working funds to guarantee compliance with the authorized yearly funds. Draft annual SGP nation office administrative and mission funds proposals;
administration of the Petty money account with right documentation and right tractable data.
Enter, extract, swap information from OneUNOPS and SGP database and produce studies as required;
observe up of journey preparations and DSA funds for NC and NSC members.
current completely different monetary studies as required.
Administrative features
Procure office gives, gear, and furnishings adhering to SGP SOPs procurement guidelines and regulation;
handle and arrange on a daily basis office work.
set up an right submitting system, protect SGP nation office administrative, monetary, and administration recordsdata and replace them with unique documentation or copy of the distinctive documentation as vital. particular give consideration to:
set up and protect a separate folder with all NSC conferences signed minutes that approve new SGP granted mission.
set up and protect tasks submitting system containing unique MOAs and amendments, unique or copies of interim and ultimate studies with all supporting paperwork, and mission studies or evaluation paperwork.
set up and protect monetary folder for all SGP nation office monetary transactions.
protect personnel recordsdata, efficiency evaluation studies, go away data, and completely different pertinent personnel/advertising consultant data.
Draft routine correspondence and communications and set up submitting system to doc communications with native stakeholders;
put together background information and documentation, replace information related to the programme areas and compile background supplies for the NC and NSC;
guarantee stream of information and dissemination of supplies with all involved;
protect an up so far inventory of all bodily belongings and register all inventory inside the asset inventory sheet.
current logistical and administrative assist to visiting missions, journey preparations, and conferences for the NC, NSC, adhering to SGP SOPs procurement guidelines and regulation;
information administration and Communication
Actively assist the SGP nation office inside the efforts on information administration, information networking and visibility of SGP;
In accordance with SGP branding pointers, assist NC and NSC inside the efforts in direction of right recognition of SGP in any KM & Communication supplies produced by SGP grantees or stakeholders.
Facilitate the group of SGP advocacy occasions, workshops, stakeholders’ dialogues and spherical-tables;
assist in drafting articles and publications with right recognition of SGP;
take part at occasions for SGP information dissemination features
protect, replace or current legitimate SGP information for the SGP internet website, SGP worldwide database and UNDP CO internet website.
Monitoring and Progress Controls
efficiency evaluation Report
training/expertise/Language requirements
*feminine CANDIDATES ARE STRONGLY inspired to use
*CANDIDATES WITH NO UNITED NATIONS OR UNOPS expertise ARE STRONGLY inspired to use
training requirements:
A highschool diploma is the minimal educational requirement of this function.
college diploma, ideally in enterprise Administration or an environmental science subject is fascinating.
Required Work expertise:
a minimal of 5 (5) years of related expertise in office administration, collectively with monetary reporting;
glorious information of MS office, database and internet use.
fascinating expertise (the following expertise is elective candidates who wouldn’t have it are welcome to use)
earlier working expertise with a UN agency is an asset.
Language requirements:
glorious verbal and written communication in English required.
Fluency inside the official nationwide language is required.
information of completely different UN languages is taken into consideration asset.
Nationality:
The candidate should be a nationwide or naturalized citizen of the nation.
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