JOB DESCRIPTION

Background

UNDP Papua New Guinea concentrates its efforts on building the country’s capacity to promote inclusive, pro-poor growth, effective governance and sustainable and resilient development.  Leveraging its technical, coordination and administrative strengths, UNDP Country Office continues to provide integrated policy advice, evidence-based solutions, quality assurance and management services supporting the national and sub-national implementation of a growing portfolio of activities.

Under the overall guidance of the Operations Manager and the direct supervision of the  Administrative Assistant, the Driver provides reliable and safe driving services ensuring high accuracy of work. The Driver demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds.

The Driver provides driving services to Country Office management, operations and programme staff, consultants and experts, and UN staff on mission. UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Duties and Responsibilities

The Driver/Clerk will be responsible for the following key functions

1.Provide reliable and secure driving services using office vehicle for Country Office to programmes and operations staff, experts and consultants, and UN officials and visitors.

Transport authorized personnel.
Deliver and collect mail and documents; and perform other messenger responsibilities.
Meet official personnel and visitors at the airport and assist with visa and customs formalities arrangement when required.

2. Ensure cost-saving through proper use and day-to-day maintenance of the assigned office vehicle.

Maintain accurate daily vehicle logs.
Provide inputs to preparation of the vehicle maintenance plans and reports.
Make timely minor repairs and/or arrange for major repairs
Ensure timely changes of oil, check of tires, brakes, car washing, etc

3. Ensure availability in the assigned vehicle of all the required documents, supplies and necessary spare part.

Keep current in vehicle documents such as vehicle insurance, vehicle logs, office directory, and map of the city/country.
Ensure vehicle first aid kit is adequately stocked with standard medical supplies.

4. Take all immediate actions required by rules, regulations, and laws in case of involvement in accidents.

5.Perform other duties within incumbent’s functional profile as assigned and deemed necessary for the efficient functioning of the office and Organization.

Additional duties may include assisting with pouch, procurement, workshops, and other administrative tasks.

Competencies

Core Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements  Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible  Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies (insert up to 7 competencies)

Thematic Area Name Definition Administration & Operation  Vehicle Management

Knowledge of policy & procedures on fleet

management

Administration & Operation Registry & correspondence management

Ability to collect, register, maintain and deliver mail

and UNDP pouch; ability to manage archives

Administration & Operation Documents & records management

Overall document (hard or electronic) management;

registry and retention policy including storing and

archiving

Administration & Operation Events management (including retreats, trainings and meetings)

Ability to manage events, including venue

identification, accommodation, logistics, catering,

transportation, and cash disbursements, etc.

General (across the functions) Public relations

Ability to build and maintain an overall positive public

image for the organisation, its mandate and its brand,

while ensuring that individual campaigns and other

communications and advocacy initiatives are

supported in reaching the public

Ethics UN policy knowledge – ethics Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity Security Services  Security incident management & monitoring

Ability to provide adequate response to security

incidents/events

Required Skills and Experience

Education:

Secondary Education
Valid class 6 Driver’s PNG driver’s license

Experience:

Minimum of 2 years of professional driving experience with the UN, international Organization or other organization.
Experience in minor vehicle repair and maintenance
Knowledge of driving regulations, rules and laws.
Experience in the basic use of computers and relevant office software packages (MS Word, Excel, etc.) and ability to use web-based management and electronic log, file and/or scheduling systems.
Experience in minor vehicle repair and maintenance.
Experience in Administrative roles.

Desirable Skills

Good Knowledge of driving rules and regulations
Excellent communication skills
Demonstrates excellent knowledge of protocol
Demonstrates excellent knowledge of security issues
Create synergies through self-control
Display cultural, gender, religion, race, nationality and age sensitivity and adaptability

Required Language

Fluency in English and Toki Pisin.

Professional Certification

Successful completion of recognized courses in driver safety, tactical driving, mechanic or other relevant training for professional drivers in urban or field contexts (if applicable)

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.

 

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements