National Operations Specialist

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Description

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The National Operations Specialist will be under the direct supervision of the FAO Representative in the Philippines, working in close coordination with the Assistant FAO Representatives for Programme and Administration and collaboration with Project Team Leaders/Coordinators.

Responsibilities

• Acts as a focal point for all project operational and financial matters, organizes and handles the day-to-day operational activities and takes action in consultation with the FAO Representative on any issues which arise during the execution period;
• Monitors the project work plan, budget, procurement and recruitment plans and milestones to ensure best use of project resources, recommends actions to avoid projects slippage and proposes mid-term corrective action as the case necessitates;
• Ensures the timely provision of project inputs (technical services, personnel, contracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors and in liaison with the Programme  and Administration Units;
• Participates in the preparation of project work plans, monitors progress and identifies corrective measures to overcome operational and financial constraints;
• Reviews and monitors the project budget, prepares requests for Field Budget Authorizations (FBAs) and revisions as required, maintains and monitors budget expenditures and resources, reviews project transaction listings with a view to identify errors in accounting against budget lines;
• Monitors implementation of effective internal controls in projects in the areas of finance, procurement, travel  and asset management in accordance with the highest professional standards, while ensuring timely delivery of outputs in accordance with established policies and procedures.
• Ensures the completeness, quality and timeliness of data and documentation in the FAO corporate systems (e.g. GRMS, FPMIS, PIRES) in accordance with specific corporate quality frameworks and standards.
• Coordinates and supports preparations for project mid-term monitoring and evaluation activities, including drafting ToRs for the evaluators;
• In close consultation with Project Team Leaders, oversee the recruitment of project staff/consultants;
• Provides support to project task force, steering committee meetings, project workshops as required;
• Prepares analytical reports on project performances as required;
• Monitors adherence to relevant FAO and donor policies and processes;
•  Carry out any other relevant duties within his/her technical competence as may be requested by the FAO Representative.

Minimum Requirements:

• Advanced degree in operations management, project management, strategic management, business administration agribusiness management, or similar.
• At least 7 years of relevant experience in project management and strategic planning at national and/or international levels.
• National of the Philippines.
• Working knowledge (Level C) of English.

Source: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2501277

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