Facilities Manager

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Description

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This assignment will be initially focused on managing facilities operations in the Pacific region and at the country office in Suva, Fiji. Changes or additions to this assignment can be implemented during the initial term or occasional extensions.    The incumbent will report to the Real Estate Portfolio Lead, Global Corporate Solutions, and will be a key member of the GCSIF team. The position responsibilities include management and oversight of operations and maintenance of the buildings in the portfolio, including, but not limited to, housekeeping, maintenance, electrical and mechanical engineering systems, and landscaping. 

Responsibilities

• Ensure all Bank-owned building infrastructure equipment is maintained per the recommended Planned Preventative Maintenance (PPM) schedules detailed in GCSIR’s International Facilities Manual, and in accordance with manufacturers’ recommendations for all Bank-owned and installed equipment. This includes, for example, UPSs, HVAC systems, elevators, generators, electrical, voltage stabilizers, plumbing, fire detection/alarm/suppression systems, security and access control equipment.
• Work closely with the Real Estate Portfolio Lead to report on monthly expenses, variances (budget vs. actuals). As required, attend and report at office management meetings.
• Develop technical and statement of work specifications for contracted building and equipment maintenance services and participate in the evaluation and selection of bidders, e.g.  responding to bidder’s questions on Requests for information, Requests for Proposal, or other contract bidding processes as needed.
• Manage and deliver on the WBG Sustainability reporting program. 
• Report all readings and other data monthly on a shared drive for oversight and recommendations by the GCSIF Senior Program Manager, and for inclusion in the Annual Facilities Management Report.
• Coordinate and closely collaborate with Real Estate Portfolio Lead and Corporate Procurement to ensure compliance with the Bank’s procurement standards for larger facilities purchases and contracts.
• Develop and coordinate procurement of equipment and services contracts valued at above $50,000 with the Senior Real Estate Portfolio Lead and designated Corporate Procurement Officer
• Coordinate required building management works and purchases under $50,000 using Corporate Procurement guidelines.
• Manage an asset replacement program for furniture, equipment and fixtures; conduct the annual physical inventory, and provide updated information to the local Resource Management Officer for entry into the asset management database. Initiate annual asset disposal related to facilities out-of-order or junk items in coordination with the local management team.
• Develop annual building management budget estimates with the Senior Real Estate Portfolio Lead.

Selection Criteria

• A relevant Degree, preferably MA/MS or M. Eng. (Architectural, Mechanical or Electrical, or Structural Engineering, Facilities Management) and 5 years of relevant experience or equivalent combination.
• Ability to handle facilities-related budget planning and management, including monitoring cost accounting and chargebacks and identifying unplanned activities or deviations from schedule or budget.
• Understanding of the basic concepts of project management, as they relate to the execution of tasks within a project.
• Demonstrated ability to prepare logistical plans, prepare technical statements of work, and specifications for services.
• Practical experience in managing building systems, with ability to inspect and, if necessary, train relevant staff for proper operation upkeep and general maintenance of installations.
• Demonstrated ability to effectively and efficiently manage multiple and/or complex operational issues under minimum supervision.

Source: https://worldbankgroup.csod.com/ux/ats/careersite/1/home/requisition/32836c=worldbankgroup&sq=req32836

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