Expedited – SVN Administrative and Finance Officer (P) (Internal applicants only)

FAO - Food and Agriculture Organization of the United Nations


JOB DESCRIPTION

Job Summary

IOM, UN Migration Agency in Geneva, Switzerland is looking for an Administrative and Finance Officer will be responsible and accountable for supporting, monitoring, reporting and coordinating all administrative, human resource, financial and budgetary functions of the COMPASS and COMPASS MPF programmes

Key Responsibilities

  1. Contribute to the monitoring and overseeing the financial management activities of the COMPASS and COMPASS MPF Programmes including the oversight of financial expenditure, accountability and projectization of staff; and participate in the financial analysis of projects implemented by the Office as required.
  2. Provide technical support to  implementing Country Offices for COMPASS and COMPASS MPF on matters related to IOM administrative issues and regulations with the view to increase their effectiveness and compliance; prepare for verifications, monitoring visits, audits and draft responses to auditors and donors.
  3. In coordination with the RMO, monitor the administrative and financial management for all activities of COMPASS, COMPASS MPF and projects relevant to the Protection Division.
  4. Monitor budget control processes and the financial status of the Programmes’ activities and inform and update the RMO and the Programme Coordinators accordingly. Review regular financial reports, identify bottlenecks and recommend action to resolve problems or correct errors, and highlight any unusual trends.
  5. Participate in the development of effective monitoring mechanisms and tools to facilitate analysis, oversight, accountability and senior management decision making.
  6. Draft forecasts, interim and final financial reports to donors and support the preparation of supporting documents in coordination with COMPASS and COMPASS MPF implementing Country Offices.
  7. Provide support to the RMO and the COMPASS Management team throughout the programmes’ cycle to facilitate compliance with IOM”s policies and procedures, IOM financial and procurement regulations, accounting procedures, and donor regulations.
  8. Facilitate and support the recruitment and drafting of Post Descriptions for support staff under the COMPASS programmes at PXD HQ, in coordination with the supervisors, RMO and Relevant Departments in HQ.
  9. Closely coordinate with the relevant administrative, human resources, finance, and procurement logistics assistants of each of the COMPASS and COMPASS MPF implementing Country Office to facilitate adequate oversight, compliance and harmonized reporting.
  10. Facilitate the logistical and administrative support related to meetings and events organization.
  11. Attend coordination and governance meetings, provide updates and  support on financial and administrative matters relating to the COMPASS and COMPASS MPF programmes and relevant PXD Units.
  12. Perform such other duties as may be assigned.

Required Qualifications

Education

  • Master’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with two years of relevant professional experience; or,
  • University degree in the above fields with four years of relevant professional experience.
  • Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

  • Experience in all areas of financial administration including financial management, accounting and budgeting of Global, Cross-Regional or Regional projects
  • Experience in human resources, procurement and logistics;
  • Experience using an Enterprise Resource Planning system,
  • Experience in emergency operations an advantage; and,
  • Experience in monitoring and evaluation and / or audit an advantage.

Skills

  • Knowledge of IOM’s mandate, structure and ways of working;
  • Promotes active listening and continuous learning;
  • Demonstrated excellent written and verbal communication skills;
  • Demonstrated strong organizational, time management and coordination skills;
  • Strong analytical and strategic thinking skills;
  • Team-oriented, but with capacity to work independently and with minimal supervision;
  • Personal commitment, efficiency, and flexibility; and,
  • Adaptation capacity to respond in a proactive manner to trends, changes and opportunities arising in the environment.

Languages

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

IOM’s official languages are English, French and Spanish. All staff members are required to be fluent in one of the the three languages.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments

Required Competencies

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these values:

  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  •  Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

  •  Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  •  Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  •  Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  •  Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  •  Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Open to internal candidates and previous IOM employees only.

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations.  Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies


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