CGIAR France Jobs 2022-23 Vacancies at CGIAR Careers Portal 

CGIAR Jobs in France guidelines 2022-23 Job Description

regarding the CGIAR System group
Established in 2012, the CGIAR System group (“System group”) supplies governance to the CGIAR System in collaboration with the System Council and has about 60+ staff. The System group is dedicated to cultivating a bit setting that displays teamwork, gender equality, and respect for range.

it is a very thrilling time to be becoming a member of the System group as CGIAR undertakes a change proper into a extra constructed-in “One CGIAR” which will permit us to attain a extra vital influence with our evaluation. One CGIAR is a dynamic reformulation of CGIAR’s partnerships, information, belongings, and world presence in key areas the place innovation is required to ship on the Sustainable enchancment targets by 2030. It focuses on collaborating extra carefully to allow us to deploy scientific improvements faster, on a a lot greater scale, and at a lowered price so as that they’re going to have a extra vital influence the place they’re needed most probably the most. The transition to 1 CGIAR can have profound implications on how CGIAR and its constituent parts are structured and function: with unified governance, an constructed-in construction, a mannequin new evaluation modality, and extra pooled funding, One CGIAR will most probably be greater positioned to attain its mission.

Please discover extra particulars about CGIAR at and about One CGIAR .

Job abstract
As a part of the System group’s office administrative capabilities, the enterprise Operations Assistant supplies a selection of administrative and regular assist providers to guarantee effectiveness and environment nice office operations.

Broad areas of responsibility embrace:

Supporting the supply of environment nice and efficient office providers
Facilitating environment nice information and doc administration
fully different regular assist
This position requires a reliable, versatile and effectively-organized assistant. sturdy consideration to element, a extreme diploma of professionalism, and glorious buyer assist orientation are important for making sure proactive administrative, operational, and procedural assist that is per the requirements and practices of the CGIAR System group. The position requires being on name past official working hours on the premise of an agreed schedule.

particular obligations
supply of environment nice office providers

Schedule and hold observe of appointments for routine upkeep and/or advert hoc repairs of the constructing(s), services, and non-IT devices to make sure the environment nice functioning of the office.
put together buy requisitions and orders for the acquisition of office supplies and fully different required purchases, liaising with the Procurement function as relevant to guarantee compliance with the relevant insurance coverage policies and procedures.
Coordinate with the relevant crew members and liaise with third events, related authorities and fully different entities for the well timed supply of safety providers and implementation of inner safety controls and methods, collectively with offering office providers again-up on the premise of an agreed schedule or as needed to cowl unplanned absences.
Draft a quantity of correspondence associated to the current of protocol providers and communication with the relevant authorities important to guarantee compliance with the requirements of the System group’s Headquarters settlement with the Republic of France.
deal with agency and incoming and outgoing communications, screening and sorting calls, emails, mail and fully different correspondence to direct them to the relevant particular person(s) promptly and effectively.
assist the coordination of administrative actions, collectively with organizing and delivering on-website conferences and occasions (e.g., preparation of meeting rooms, catering and fully different meeting requirements).
Contribute to the implementation and enchancment of administrative enterprise processes and workflows, and take part in consciousness-elevating and performance-constructing initiatives to assist the appropriate use and compliance with administrative insurance coverage policies and regular working procedures.
information administration

hold appropriate and full information and information of contracts with distributors and restore suppliers, and inventories for office supplies and non-IT devices to guarantee staff have entry to the supplies and devices they should work effectively.
Create, handle and hold databases, inventories, contact lists and fully different paperwork, making sure the accuracy and integrity of information to assist environment nice doc administration and retrieval and entry to reference supplies related to the administration of the office.
fully different regular assist
Foster and contribute to extremely collaborative teamwork and communication contained in the designated Unit/crew and throughout the System group and CGIAR as an whole, collectively with proactively partaking others and offering assist to fully different gadgets on an advert hoc basis as required to assist organizational priorities or to cowl for one extra assistant’s absence and make sure the modern circulation of operations.
carry out fully different related capabilities as assigned by the Supervisor, collectively with offering again up, as relevant, inside the absence of the office providers Coordinator to guarantee continuity of providers.
requirements
training and expertise

Required:

the subsequent training qualification (diploma, superior diploma, or equal certification) from an accredited educational institution in office administration, logistics, or one other associated subject
minimal of three years’ expertise in the similar position
Demonstrated information of regular office administrative practices and procedures
most effectively-preferred:

Work expertise in a worldwide, cross-border or cross-cultural setting
Key Competences

Good information of regular office administrative good practices and procedures.
Proficient laptop computer abilities and in-depth information of related computer software akin to MS office Suite (collectively with phrase, PowerPoint, Excel, and SharePoint)
expertise in working with processes and information administration purposes or computer software (e.g., Oracle, Unit4, Agresso office and many others.)
potential to liaise with a broad range of stakeholders and companions with various cultural and educational backgrounds and with differing ranges of seniority, and doing so with sensitivity, discretion, and tact contemplating fully different organizational and cultural considerations
Professionalism and integrity in dealing with all points of labor, notably these of a delicate and/or confidential nature
Demonstrated coordination, organizational, and planning abilities
sturdy consideration to element and information gathering abilities
sturdy buyer assist orientation
Good judgement and efficient draw again-fixing abilities
potential to multi-job prioritize and meet deadlines.
Adaptability and adaptableness
Languages

glorious written and oral communication abilities in English and French